Treffa collects what's missing, follows up automatically, and prepares a short briefing so you walk into every appointment fully prepared.
GDPR
Compliant
256-bit SSL
Encryption
ISO 27001
Approved data centers
Data stays in the EU
Frankfurt DC
Time is lost to missing information, unnecessary follow-ups, and calls your team makes because something wasn't ready.
The cost is real. Most teams just never measure it.
What might that add up to for you?
Weekly, from those sliders
6 under-prepared starts per week × 10 min each → ~1.0 hrs/week
Roughly, from what you entered above:
€650 per month
1.0 hours per week
312 appointments per year that start with you already behind
You define what's required for each appointment type. Treffa follows up until everything is received, or flags your team early when something is missing.
List the documents, forms, or checks that have to be in before the slot. Different rules for different appointment types, so "nice to have" vs must-have stays obvious.
Clients get reminders by SMS, email, or WhatsApp, with upload links, up to a cutoff you set. After that, missing prep stops hiding in inboxes.
If prep still isn't complete before go-time, Treffa bumps it to your team: override, reschedule, or call it off before you're in the room.
Your people pick the outcome: override, reschedule, or dismiss. Treffa logs who decided what, so ownership isn't fuzzy later.
Treffa layers on top of what you already use. No rip-and-replace for your booking stack.
One extra layer: prep that matches real appointments.
Checklists, reminders, who's actually ready
"We spot missing pieces before the client is in the room. The team finally sees gaps while there's still time to fix them."
Dr. K. Hartmann
Operations Director, Professional Services Firm
"Prep issues show up two days out now, not at the front desk when everyone's already stressed."
Thomas Weber
Office Manager, Weber & Partners
Choose how hard you want prep enforced.
Treffa handles the chasing and the paper trail before the appointment. It sits next to your calendar and booking tools.
Try structured preparation in your workflow.
Preparation coverage for your organization.
Stronger enforcement and accountability.
Assurance across teams and locations.
Treffa nags, tracks, and briefs so prep isn't an afterthought.